Board pack software combines all the information needed into an easily digestible, accessible file which directors can access from their laptops, tablets, or phones. Board members no longer have to communicate with each other via unsafe channels such as email. Every document is presented in the most recent version. If an amendment or a new report needs to be added to the board pack, it can be inserted within the board packs immediately and all users will receive a real-time notice letting them know the changes have been made.
It’s tempting to include as many details as possible in your board’s reports to ensure compliance with the regulations and to provide the most value in meeting preparation. But, this can be confusing or overwhelming for board directors, who need simple and concise reports that are clear and concise. The most effective boards balance strict compliance and adding value to the business by using templates, and incorporating logically ordered information, sticking to precise language and avoiding excessively technical content.
The board chair is ultimately responsible for the content of the board pack. They are the ones to make sure that the content of the board pack is useful and educational. Board members are busy and may not have time to read and absorb a board pack in two weeks. The ideal deadline to submit board documents is 7-10 days. This gives members the time they need to absorb, read and concentrate on the content.
https://www.scoreboardroom.net/how-to-make-board-meeting-preparation-more-efficient/
